Category Archive: Board of Directors Documents

Aug 08 2017

7/29/2017 GBA Board of Directors Meeting Minutes

Georgia Barbeque Association

Board of Directors Meeting Minutes

July 29, 2017

Griffin, Georgia

 

 

 

Call to order by Rick Godfrey at 10:16 am

 

Present:  Rick Godfrey, Greg Hoyt, Danny Evans, Danny Meadows, Jim Sewell, and Lois Sebastian

 

To accept the Treasurer’s Financials and P&L Report.

Motion:  Danny Meadows

Second            :  Jim Sewell

 

Approved

6-0

 

To accept the recommendation of the Championship Committee to make Milledgeville the State Championship, and Griffin, Tifton, and Cartersville double point contests.

Motion:  Rick Godfrey

Second            :  Danny Evans

 

Approved

6-0

 

To name the GBA Judge of the Year award after Scotty Lawson.

Motion:  Rick Godfrey

Second:  Lois Sebastian

 

Motion to Table

Motion            :  Jim Sewell

Second:  Lois Sebastian

 

Tabled

6-0

To change the way finals are judged so that all 9 entries are compared to each other to determine the top 3 entries in each category and Grand Champion.

Motion:  Greg Hoyt

Second:  Danny Evans

 

Approved

6-0

 

To modify the rule regarding cooking products as a single piece of meat to allow that pulled pork may be parted during the cooking process.

Motion            :  Greg Hoyt

Second            :  Danny Meadows

 

Approved

6-0

 

 

 

 

 

To define the loin category to be “A boneless loin of pork that includes no portion of the tenderloin.”

Motion:  Greg Hoyt

Second:  Danny Meadows

 

Amendment to add:  “and divided into no more than 2 pieces for cooking purposes.”

Motion            :  Jim Sewell

Second            :  Greg Hoyt

 

 

 

 

 

Approved as amended

6-0

 

To no longer continue the practice of paying board members to travel to Board meetings.

 

Withdrawn
To re-establish granting the current members of the board a complimentary membership.

 

Withdrawn

 

To allow elected GBA officers to participate as cooks or judges if they so choose beginning in in 2017-18 season.

Motion            :  Jim Sewell

Second            :  Greg Hoyt

 

Failed

2-4

 

To require that contests pay Grand and Reserve Grand Champions the same amount beginning in the 2018-19 season.

Motion            Greg Hoyt

Second                        Jim Sewell

 

Withdrawn

 

To increase the GBA contribution to Team of the Year payouts by $2,000 from $5,000 to $7,000.

Motion:  Danny Meadows

Second:  Rick Godfrey

 

Amendment:  To make the total GBA contribution to Team of the Year Payouts $6,200 by increasing current payouts for second through tenth places in overall by $100 each and awarding $300 to the Team of the Year in each category.

Motion            :  Jim Sewell

Second:  Rick Godfrey

 

Approved as amended

6-0

 

To establish a money market savings account for the organization with an initial transfer of $3,000 and require a future minimum balance of $3,000.

Motion            :  Danny Evans

Second:  Lois Sebastian

 

 

Approved

6-0

 

To repeal the “3 contests in 2 years” requirement for judges to maintain a certified status in the organization.

Motion            :  Jim Sewell

Second            :  Danny Meadows

Approved

6-0

 

To prohibit pictures of turn in boxes from being electronically transmitted until after contest awards.

Motion            :  Greg Hoyt

Second            :  Danny Meadows

Approved

6-0

 

To eliminate the “no puddling/pooling” rule.

Motion            :  Jim Sewell

Second:  Lois Sebastian

 

Approved

6-0

 

To eliminate any GBA requirements to participate in Cooking for Fun, other than being a GBA member, and let the contest set any other restrictions.

Motion            :  Lois Sebastian

Second            :  Rick Godfrey

 

Failed

0-4

2 abstentions

 

To switch the way GBA determines Grand and Reserve Grand Champions with Grand becoming the highest cumulative scores of the day in the preliminary round and Reserve becoming the highest score in finals.

Motion:  None

 

None
To discuss plans for addressing possibility of four or more teams with perfect scores in preliminary round with no way to break tie.

Motion            :  None

 

None
Member Comments

 

To revise the method for calculating Team of the Year points.

Motion            :  None

 

None

 

Meeting adjourned

 

Aug 09 2016

Board of Directors Meeting – July 30, 2016

Georgia Barbecue Association

Board of Directors Meeting Minutes

July 30, 2016

Perry, Georgia

 

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, Alex Khoury, and Danny Evans

Membership Present: Greg Sebastian, Ed Vesely, Brian Bond, Robby Royal, Stephanie Royal, Danny Smith, Mike Holland, Travis James, John Ricketson, Ed Humphreys, Kay James, Chuck East, and Carrie East

Action Motion Second Vote
To accept the Treasurer’s Financials and P&L Report Rick Godfrey Danny Meadows Approved

7-0

To require cook teams to put at least 8 pieces of meat in turn-in boxes Jim Sewell Danny Meadows Motion Withdrawn
To move turn-in times up by 30 minutes Jim Sewell Alex Khoury Approved

7-0

To require trophies or plaques for 1st through 3rd place in each category Lois Sebastian Danny Meadows Approved

7-0

To amend Master Judge contest record forms as proposed Lois Sebastian Danny Evans Approved

7-0

To adopt the use of table captains during judging Lois Sebastian Danny Evans Approved

7-0

To require there be at least 100 miles between two contests on the same weekend Lois Sebastian Danny Meadows Approved

7-0

To approve the following contest designations:

State Championship—Milledgeville

Double Points—Canton, Thomaston, and Douglas

Rick Godfrey Danny Evans Approved

6-0

(Jim Sewell abstained)

To adopt the Cooking for Fun rules presented by Greg Hoyt with the insertion of “pitmaster” in the following sentence:

“No member of a CFF team may have participated as a PITMASTER of a professional cook team in any barbecue event (sanctioned or unsanctioned) in the past.”

Greg Hoyt Jim Sewell Approved

7-0

To prohibit a family member of a pitmaster from judging in a contest where the pitmaster is cooking.  For purposes of this rule, “family member” is defined as a parent, child, sibling, or spouse.

Amended to add “living in the same household” to the definition of a family member for purposes of this rule.

Greg Hoyt

Amendment by Alex Khoury

Jim Sewell Approved

7-0

To allow a judge to socialize with cook teams when the judge has completed judging for the day Greg Hoyt Rick Godfrey Approved

7-0

Executive Session      
Meeting adjourned      

 

Sep 22 2015

Board of Directors Minutes from 9-13-2015

logored

Georgia Barbecue Association

Board of Directors Meeting Minutes

September 13, 2015

Griffin, Georgia

 

Called to order by Rick Godfrey at 1:03 pm

Attending:  Rick Godfrey, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, and Danny Evans.

Membership Present: Brian Bond, Donnie Thurston, Bart Shipley, Tab McDowell, Walter McDowell, Bill Goddard, Rene Goddard, Carrie East, Chuck East, Danny Smith, Harvey Wills, Shirley Wills, Greg Sebastian.

Action: Vote:
Motion:  Danny Evans

Second:  Yes

To accept the Treasurer’s Financials and P&L Report.

Approved

6-0

Motion:  Jim Sewell

Second:  Yes

 

To approve the previously authorized changes to the By-Laws.

Approved

6-0

Motion:  Jim Sewell

Second:  Yes

To require a Certified or Master judge to judge at least 3 contests over a 2 year period to maintain their certification.  Any judge who fails to meet this standard will be required to retake the judge training class before being allowed to judge. Master Judges who must retake the class will retain Master Judge status once they have retaken the training class.

Amendment: Greg Hoyt

Second: Yes

To amend the motion as follows:

Rule is effective immediately.  GBA officers prohibited from judging, but not contest representatives, are exempt from this rule.

Approved as amended

6-0

Motion:  Jim Sewell

Second:  Yes

To adopt the policy that donations from a sponsor for any award given by the GBA Board of Directors be given to the GBA Board of Directors.  The Directors shall then award the item as given.  

Approved 6-0
Motion:  Jim Sewell

Second:  Yes

 

The allowable range of scores in all criteria in the finals round shall be 9.1 to 10.0, in 0.1 increments.

 

Approved

6-0

Motion:  Lois Sebastian

Second:  Yes

 

The lead contest representative, after consultation, will name one Judge of the Year nominee at the conclusion of each contest.  Voting for Judge of the Year will then be among all those nominated during the course of the season.  

 

Approved

6-0

Motion:  Jim Sewell

Second:  Yes

 

To change the designation of Reserve Grand Champion to Team of the Day.  Effective immediately, the contest payout for Grand Champion and Team of the Day shall be equal and at least $1,000 each.  

 

Failed

0-6

Motion:  Danny Meadows

Second:  Yes

 

To transfer responsibility for meat inspection from the GBA to the contest organizer.

 

Failed

0-6

Motion:  Greg Hoyt

Second:  Yes

 

To seat 6 judges at each table and drop all scores from the lowest judge for each entry.  To collect and analyze the resulting information to monitor and improve judging consistency. 

 

Approved

5-1

Motion:  Rick Godfrey

Second:  Yes

 

To go into executive session.

 

Approved

6-0

Motion:  Rick Godfrey

Second:  Yes

 

To close executive session.

 

Approved

6-0

Motion:  Danny Meadows

Second:  Yes

 

To authorize the Board Secretary to send a letter of concern to a specific member regarding their behavior in relation to the GBA Code of Conduct.

 

Approved

6-0

Motion:  Greg Hoyt

Second:  Yes

 

To authorize Jim Sewell to make necessary technical changes to the Code of Conduct and post to the GBA website.

 

Approved

6-0

Meeting adjourned at 4:41 pm.

 

 

Jun 14 2015

Board of Directors Minutes (May-June, 2015)

Georgia Barbecue Association
Board of Directors Meeting Minutes
May 29, 2015
Via Teleconference

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Alex Khoury, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, and Danny Evans.

Membership Present: None

Action: Vote:
Motion:  Greg HoytSecond:  Danny Meadows

To amend the Bylaws by striking the first sentence of Article 14, Section 2. 

 

The Bylaw, as amended, shall provide as follows:

The Board Shall have sole authority and discretion to establish the date and location for the Corporation’s annual Championship.”

Approved7-0
Meeting adjourned

 

Georgia Barbecue Association
Board of Directors Meeting Minutes
June 4, 2015
Via Teleconference

 

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Alex Khoury, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, and Danny Evans.

Membership Present: None

Action: Vote:
Motion:  Greg HoytSecond:  Danny Meadows

To make the location of the GBA State Championship open to bidding.

 

Approved7-0
Motion:  Danny MeadowsSecond:  Danny Evans

To divide the State into three (3) competition regions, defined as follows:

North Georgia Region:  All of the northern part of Georgia from its boundaries on the North, West, and East down to a line formed by I-85 where it crosses the Georgia border with Alabama until it intersects I-285, then east on I-285 until it intersects I-20, then east along I-20 until it crosses Georgia’s border with South Carolina.

Middl


e Georgia Region:  All of the middle part of Georgia south of the North Georgia Region to a line formed by Ga State Road 39(c) from the Georgia/Alabama line east to Lumpkin, Ga, then east along Ga State Road 27 to Richland, Ga, then east along U.S. Hwy 280 until it intersects I-16, then east along I-16 until it intersects I-95, then north along I-95 until it crosses Georgia’s border with South Carolina.

South Georgia Region:  All of the southern part of Georgia south of the Middle Georgia Region to Georgia’s border with Florida.

 

Amendment:  Jim Sewell

To award double points at one contest in each competition region each year.

 

Approved7-0
Meeting adjourned

 

Georgia Barbecue Association
Board of Directors Meeting Minutes
June 13, 2015

 Called to order by Rick Godfrey

Attending:  Rick Godfrey, Alex Khoury, Danny Meadows, Lois Sebastian, and Jim Sewell.

Membership Present: None

Action: Vote:
Motion:  Danny MeadowsSecond:  Jim Sewell

To approve revisions to the sanctioning packet. 

 

Approved5-0
Motion:  Alex KhourySecond:  Danny Meadows

To designate the GBA’s premier contests for the 2015-2016 competition year as follows:

Regional Double-Points Contests:

·         North Georgia:  Walton County

·         Middle Georgia: Griffin

·         South Georgia:  Hazlehurst

GBA State Championship (regular points will be awarded):

·         Milledgeville

 

Approved5-0
Motion: Jim SewellSecond:  Danny Meadows

To authorize the expenditure of $3,800 to pay out places 2 through 10 in the 2015-2016 cook season Team of the Year competition.

Approved5-0
Meeting adjourned

 

 

Jan 22 2015

Board of Directors Minutes of Jan 17, 2015

Georgia Barbecue Association

Board of Directors Meeting Minutes

January 17, 2015

Jackson, Georgia

 

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Alex Khoury, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, and Danny Evans.

Membership Present: Ed Vesely, Larry Greene, Chuck East, Bart Shipley, Carrie East, Julie Weprek, Cody Oakes, Ken Rose, Buddy Fletcher, Wayne Rosser, Connie Rosser, Peggy Grimes, Donnie Thurston, Lucy Sewell, Lonnie Smith, Harry Faircloth, Greg Sebastian, Scott Galt, David Carter, Jimmy Hogg, Dave Curran, Buster Davis

 

Action: Vote:
Motion:  Alex Khoury

Second:  Rick Godfrey

To approve the minutes from the August 2, 2014 Board meeting.

Approved

6-0

Motion:  Jim Sewell

Second:  Greg Hoyt

To edit the wording of the tie break procedure to improve clarity, as follows:

  • Compare the total score for TASTE. If tied, compare the number of 10’s in the criteria.
  • Compare the total score for TENDERNESS. If tied, compare the number of 10’s in the criteria.
  • Compare the total score for APPEARANCE. If tied, compare the number of 10’s in the criteria.
  • Compare the total score for OVERALL IMPRESSION. If tied, compare the number of 10’s in the criteria.
  • Flip a coin.
Approved

6-0

Motion:  Jim Sewell

Second:  Danny Meadows

To revise the Nomination/Election process as follows:

  • The Candidate Qualifying Period shall be from April 1 to April 15 of the year prior to the end of the current officers’ terms.
  • Any member in good standing may qualify to run for office by declaring their intent to run to the Chairman of the Board of Directors in writing by email or regular mail.
  • On or after April 16, the Chairman of the Board of Directors will announce the candidates for office to the membership via email and posting on the GBA’s website.
  • The voting period will be from June 1 to June 10.

Amendment: Jim Sewell

Second: Danny Meadows

To amend the motion as follows:

2)  Any member in good standing who has been a member of the GBA for at least one year prior to the Candidate Qualifying Period may qualify to run for office by declaring their intent to run to the Chairman of the Board of Directors in writing by email or regular mail.

Approved as amended

7-0

Motion:  Rick Godfrey

Second:  Greg Hoyt

To go into executive session

Approved

7-0

Motion:  Rick Godfrey

Second:  Greg Hoyt

To close executive session

Approved

7-0

Motion:  Rick Godfrey

Second:  Alex Khoury

To eliminate the position of Administrative Secretary.

Approved

7-0

Meeting adjourned

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