Category: Board of Directors Documents

Board of Directors Meeting – July 30, 2016

Georgia Barbecue Association

Board of Directors Meeting Minutes

July 30, 2016

Perry, Georgia

 

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, Alex Khoury, and Danny Evans

Membership Present: Greg Sebastian, Ed Vesely, Brian Bond, Robby Royal, Stephanie Royal, Danny Smith, Mike Holland, Travis James, John Ricketson, Ed Humphreys, Kay James, Chuck East, and Carrie East

Action Motion Second Vote
To accept the Treasurer’s Financials and P&L Report Rick Godfrey Danny Meadows Approved

7-0

To require cook teams to put at least 8 pieces of meat in turn-in boxes Jim Sewell Danny Meadows Motion Withdrawn
To move turn-in times up by 30 minutes Jim Sewell Alex Khoury Approved

7-0

To require trophies or plaques for 1st through 3rd place in each category Lois Sebastian Danny Meadows Approved

7-0

To amend Master Judge contest record forms as proposed Lois Sebastian Danny Evans Approved

7-0

To adopt the use of table captains during judging Lois Sebastian Danny Evans Approved

7-0

To require there be at least 100 miles between two contests on the same weekend Lois Sebastian Danny Meadows Approved

7-0

To approve the following contest designations:

State Championship—Milledgeville

Double Points—Canton, Thomaston, and Douglas

Rick Godfrey Danny Evans Approved

6-0

(Jim Sewell abstained)

To adopt the Cooking for Fun rules presented by Greg Hoyt with the insertion of “pitmaster” in the following sentence:

“No member of a CFF team may have participated as a PITMASTER of a professional cook team in any barbecue event (sanctioned or unsanctioned) in the past.”

Greg Hoyt Jim Sewell Approved

7-0

To prohibit a family member of a pitmaster from judging in a contest where the pitmaster is cooking.  For purposes of this rule, “family member” is defined as a parent, child, sibling, or spouse.

Amended to add “living in the same household” to the definition of a family member for purposes of this rule.

Greg Hoyt

Amendment by Alex Khoury

Jim Sewell Approved

7-0

To allow a judge to socialize with cook teams when the judge has completed judging for the day Greg Hoyt Rick Godfrey Approved

7-0

Executive Session      
Meeting adjourned      

 

Board of Directors Minutes of Jan 17, 2015

Georgia Barbecue Association

Board of Directors Meeting Minutes

January 17, 2015

Jackson, Georgia

 

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Alex Khoury, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, and Danny Evans.

Membership Present: Ed Vesely, Larry Greene, Chuck East, Bart Shipley, Carrie East, Julie Weprek, Cody Oakes, Ken Rose, Buddy Fletcher, Wayne Rosser, Connie Rosser, Peggy Grimes, Donnie Thurston, Lucy Sewell, Lonnie Smith, Harry Faircloth, Greg Sebastian, Scott Galt, David Carter, Jimmy Hogg, Dave Curran, Buster Davis

 

Action: Vote:
Motion:  Alex Khoury

Second:  Rick Godfrey

To approve the minutes from the August 2, 2014 Board meeting.

Approved

6-0

Motion:  Jim Sewell

Second:  Greg Hoyt

To edit the wording of the tie break procedure to improve clarity, as follows:

  • Compare the total score for TASTE. If tied, compare the number of 10’s in the criteria.
  • Compare the total score for TENDERNESS. If tied, compare the number of 10’s in the criteria.
  • Compare the total score for APPEARANCE. If tied, compare the number of 10’s in the criteria.
  • Compare the total score for OVERALL IMPRESSION. If tied, compare the number of 10’s in the criteria.
  • Flip a coin.
Approved

6-0

Motion:  Jim Sewell

Second:  Danny Meadows

To revise the Nomination/Election process as follows:

  • The Candidate Qualifying Period shall be from April 1 to April 15 of the year prior to the end of the current officers’ terms.
  • Any member in good standing may qualify to run for office by declaring their intent to run to the Chairman of the Board of Directors in writing by email or regular mail.
  • On or after April 16, the Chairman of the Board of Directors will announce the candidates for office to the membership via email and posting on the GBA’s website.
  • The voting period will be from June 1 to June 10.

Amendment: Jim Sewell

Second: Danny Meadows

To amend the motion as follows:

2)  Any member in good standing who has been a member of the GBA for at least one year prior to the Candidate Qualifying Period may qualify to run for office by declaring their intent to run to the Chairman of the Board of Directors in writing by email or regular mail.

Approved as amended

7-0

Motion:  Rick Godfrey

Second:  Greg Hoyt

To go into executive session

Approved

7-0

Motion:  Rick Godfrey

Second:  Greg Hoyt

To close executive session

Approved

7-0

Motion:  Rick Godfrey

Second:  Alex Khoury

To eliminate the position of Administrative Secretary.

Approved

7-0

Meeting adjourned

GBA Board of Directors Meeting

logored

The GBA Board of Directors will meet on Saturday, January 17, 2015 at 10:00 am.  The meeting will be held at the fairgrounds in Jackson, GA .  The meeting is open to all GBA members in good standing.

Anyone who has an issue they would like to place before the board should contact Board Chairman Rick Godfrey to have the issue considered for the agenda.  The agenda for the meeting will be posted at least 24 hours prior to the meeting.

 

 

Board of Directors Minutes 8/02/2014

Georgia Barbecue Association

Board of Directors Meeting Minutes

August 2, 2014

Forsyth, Georgia

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Danny Evans, Alex Khoury, Danny Meadows, Greg Hoyt, Lois Sebastian and Jim Sewell.

Membership Present: Ed Vesely, John Ricketson, Giles O’Neal, Connie Rosser, Wayne Rosser, Jim Copeland, Scotty Lawson, Brad Sweet, Greg Sebastian, Bart Shipley, Jason Adams, Lonnie Smith

Action: Vote:
Motion:  Danny Meadows

Second:  Greg Hoyt

To accept the Treasurer’s P&L Report.

Approved

7-0

Motion:  Jim Sewell

Second:  Alex Khoury

To amend the rule regarding pork loin as follows:

Pork Loin is to be a boneless or bone-in piece of meat that weighs at least 5 pounds at the time of meat inspection. After inspection by the GBA and trimming by the cook team, the pork loin is to be cooked as a single piece of meat until the time the cook team prepares the loin for the turn-in box.

Amendment:  Greg Hoyt

Seconded: Danny Meadows

To delete the words “bone-in” from the proposed rule.

Approved

5-2

Motion:  Rick Godfrey

Second:  Danny Meadows

To establish and maintain the Georgia Barbecue Hall of Fame

(Committee created to work on this goal: Danny Meadows, Greg Hoyt, Rick Godfrey, Alex Khoury)

Approved

7-0

Motion:  Jim Sewell

Second:  Lois Sebastian

To require teams to maintain the same team name throughout the contest year

Approved

6-0

Motion:  Rick Godfrey

Second:  Greg Hoyt

To calculate Category of the Year standings using placement points only (not participation points)

Approved

7-0

Motion:  Danny Meadows

Second:  Lois Sebastian

To award 5 participation points per contest entered (instead of 2 points per category entered)

Approved

6-1

Motion:  Greg Hoyt

Second:  Danny Meadows

To transfer responsibility for meat inspection to the contest organizer, with inspection required to be completed by 5:00 pm on the day before the cook

Failed

0-7

Motion:  Greg Hoyt

Second:  Danny Evans

To require contest organizers to add an additional hotel room night in their sanctioning package

Approved

7-0

Motion:  Jim Sewell

Second:  Alex Khoury

To adopt the proposed Cooking for Fun rules and sanctioning changes, excluding the “move up” requirement for the CFF Team of the Year

Approved

7-0

Motion:  Jim Sewell

Second:  Rick Godfrey

To set a minimum age for Pitmasters at 16 and require an adult, age 21 or older, to cosign the team’s application and be onsite for the duration of the contest if the Pitmaster is under 21.

Approved

7-0

Motion:  Greg Hoyt

Second:  Danny Evans

To require a team entered to cook 2 GBA contests on the same day to declare which contest will count towards its point total by no later than the earliest cook team meeting for those contests

Approved

7-0

Motion:  Jim Sewell

Second:  Greg Hoyt

To reconsider the earlier vote on the pork loin rule

Approved

6-0

Motion:  Jim Sewell

Second: Greg Hoyt

To return the words “bone-in” to the pork loin rule, as originally proposed.

The new rule, as adopted, is:

Pork Loin is to be a boneless or bone-in piece of meat that weighs at least 5 pounds at the time of meat inspection. After inspection by the GBA and trimming by the cook team, the pork loin is to be cooked as a single piece of meat until the time the cook team prepares the loin for the turn-in box.

 

Approved

6-1

Motion:  Rick Godfrey

Second:  Alex Khoury

To use the proposed web-based membership software to manage the GBA’s membership roster

Approved

7-0

Motion:  Rick Godfrey

Second:  Danny Meadows

To go into executive session

Approved

7-0

Motion:  Greg  Hoyt

Second:  Alex Khoury

To close executive session

Approved

7-0

Meeting adjourned

Board of Directors Meeting: Jan 4, 2014

Georgia Barbecue Association

Board of Directors Meeting Minutes

January 4, 2014

Gray, Georgia

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Danny Evans, Alex Khoury, Danny Meadows, Greg Hoyt, and Jim Sewell.

Membership Present: Harry Faircloth, Laurie Faircloth, Bart Shipley, Ed Vesely, Scotty Lawson

 

Action: Vote:                                                
Motion:  Rick Godfrey

Second:  Danny Meadows

To use the following process to fill the temporary Board vacancy:  each Board Member will nominate two candidates from which the Board will chose 4 finalists to interview before selecting the person to fill the vacancy.

Amendment:  Jim Sewell

Second:  Rick Godfrey

To nominate the candidates during the Executive Session.
 

Approved

5-1

Motion:  Alex Khoury

Second:  Greg Hoyt

To require all new judges to receive GBA judge training and to end the practice of grandfathering in judges trained by other associations.  (effective immediately)
 

Approved

6-0

Motion:  Greg Hoyt

Second:  Danny Meadows

To change the scoring procedure in finals judging to require decimal point scoring in each criteria and prohibiting judges from giving the same score to different entries in each criteria.  (effective immediately)
 

Approved

6-0

Motion:  Rick Godfrey

Second:  Danny Evans

To go into Executive Session.

Approved

6-0

The Board voted to close Executive Session and return to General Session.  
Motion:  Danny Evans

Second:  Rick Godfrey

To elect Board officers as follows:

Chairman—Rick Godfrey
Vice Chairman—Greg Hoyt
Treasurer—Danny Evans
Secretary—Alex Khoury
 

Approved

6-0

Motion:  Greg Hoyt

Second:  Danny Evans

To clear existing rep assignments and for the President to reassign reps for upcoming contests.
 

Approved

6-0

Motion:  Rick Godfrey

Second:  Alex Khoury

To adjourn the meeting
 

Approved

6-0