Category Archive: Board of Directors Documents

Aug 09 2016

Board of Directors Meeting – July 30, 2016

Georgia Barbecue Association

Board of Directors Meeting Minutes

July 30, 2016

Perry, Georgia

 

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, Alex Khoury, and Danny Evans

Membership Present: Greg Sebastian, Ed Vesely, Brian Bond, Robby Royal, Stephanie Royal, Danny Smith, Mike Holland, Travis James, John Ricketson, Ed Humphreys, Kay James, Chuck East, and Carrie East

Action Motion Second Vote
To accept the Treasurer’s Financials and P&L Report Rick Godfrey Danny Meadows Approved

7-0

To require cook teams to put at least 8 pieces of meat in turn-in boxes Jim Sewell Danny Meadows Motion Withdrawn
To move turn-in times up by 30 minutes Jim Sewell Alex Khoury Approved

7-0

To require trophies or plaques for 1st through 3rd place in each category Lois Sebastian Danny Meadows Approved

7-0

To amend Master Judge contest record forms as proposed Lois Sebastian Danny Evans Approved

7-0

To adopt the use of table captains during judging Lois Sebastian Danny Evans Approved

7-0

To require there be at least 100 miles between two contests on the same weekend Lois Sebastian Danny Meadows Approved

7-0

To approve the following contest designations:

State Championship—Milledgeville

Double Points—Canton, Thomaston, and Douglas

Rick Godfrey Danny Evans Approved

6-0

(Jim Sewell abstained)

To adopt the Cooking for Fun rules presented by Greg Hoyt with the insertion of “pitmaster” in the following sentence:

“No member of a CFF team may have participated as a PITMASTER of a professional cook team in any barbecue event (sanctioned or unsanctioned) in the past.”

Greg Hoyt Jim Sewell Approved

7-0

To prohibit a family member of a pitmaster from judging in a contest where the pitmaster is cooking.  For purposes of this rule, “family member” is defined as a parent, child, sibling, or spouse.

Amended to add “living in the same household” to the definition of a family member for purposes of this rule.

Greg Hoyt

Amendment by Alex Khoury

Jim Sewell Approved

7-0

To allow a judge to socialize with cook teams when the judge has completed judging for the day Greg Hoyt Rick Godfrey Approved

7-0

Executive Session      
Meeting adjourned      

 

Sep 22 2015

Board of Directors Minutes from 9-13-2015

logored

Georgia Barbecue Association

Board of Directors Meeting Minutes

September 13, 2015

Griffin, Georgia

 

Called to order by Rick Godfrey at 1:03 pm

Attending:  Rick Godfrey, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, and Danny Evans.

Membership Present: Brian Bond, Donnie Thurston, Bart Shipley, Tab McDowell, Walter McDowell, Bill Goddard, Rene Goddard, Carrie East, Chuck East, Danny Smith, Harvey Wills, Shirley Wills, Greg Sebastian.

Action: Vote:
Motion:  Danny Evans

Second:  Yes

To accept the Treasurer’s Financials and P&L Report.

Approved

6-0

Motion:  Jim Sewell

Second:  Yes

 

To approve the previously authorized changes to the By-Laws.

Approved

6-0

Motion:  Jim Sewell

Second:  Yes

To require a Certified or Master judge to judge at least 3 contests over a 2 year period to maintain their certification.  Any judge who fails to meet this standard will be required to retake the judge training class before being allowed to judge. Master Judges who must retake the class will retain Master Judge status once they have retaken the training class.

Amendment: Greg Hoyt

Second: Yes

To amend the motion as follows:

Rule is effective immediately.  GBA officers prohibited from judging, but not contest representatives, are exempt from this rule.

Approved as amended

6-0

Motion:  Jim Sewell

Second:  Yes

To adopt the policy that donations from a sponsor for any award given by the GBA Board of Directors be given to the GBA Board of Directors.  The Directors shall then award the item as given.  

Approved 6-0
Motion:  Jim Sewell

Second:  Yes

 

The allowable range of scores in all criteria in the finals round shall be 9.1 to 10.0, in 0.1 increments.

 

Approved

6-0

Motion:  Lois Sebastian

Second:  Yes

 

The lead contest representative, after consultation, will name one Judge of the Year nominee at the conclusion of each contest.  Voting for Judge of the Year will then be among all those nominated during the course of the season.  

 

Approved

6-0

Motion:  Jim Sewell

Second:  Yes

 

To change the designation of Reserve Grand Champion to Team of the Day.  Effective immediately, the contest payout for Grand Champion and Team of the Day shall be equal and at least $1,000 each.  

 

Failed

0-6

Motion:  Danny Meadows

Second:  Yes

 

To transfer responsibility for meat inspection from the GBA to the contest organizer.

 

Failed

0-6

Motion:  Greg Hoyt

Second:  Yes

 

To seat 6 judges at each table and drop all scores from the lowest judge for each entry.  To collect and analyze the resulting information to monitor and improve judging consistency. 

 

Approved

5-1

Motion:  Rick Godfrey

Second:  Yes

 

To go into executive session.

 

Approved

6-0

Motion:  Rick Godfrey

Second:  Yes

 

To close executive session.

 

Approved

6-0

Motion:  Danny Meadows

Second:  Yes

 

To authorize the Board Secretary to send a letter of concern to a specific member regarding their behavior in relation to the GBA Code of Conduct.

 

Approved

6-0

Motion:  Greg Hoyt

Second:  Yes

 

To authorize Jim Sewell to make necessary technical changes to the Code of Conduct and post to the GBA website.

 

Approved

6-0

Meeting adjourned at 4:41 pm.

 

 

Jun 14 2015

Board of Directors Minutes (May-June, 2015)

Georgia Barbecue Association
Board of Directors Meeting Minutes
May 29, 2015
Via Teleconference

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Alex Khoury, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, and Danny Evans.

Membership Present: None

Action: Vote:
Motion:  Greg HoytSecond:  Danny Meadows

To amend the Bylaws by striking the first sentence of Article 14, Section 2. 

 

The Bylaw, as amended, shall provide as follows:

The Board Shall have sole authority and discretion to establish the date and location for the Corporation’s annual Championship.”

Approved7-0
Meeting adjourned

 

Georgia Barbecue Association
Board of Directors Meeting Minutes
June 4, 2015
Via Teleconference

 

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Alex Khoury, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, and Danny Evans.

Membership Present: None

Action: Vote:
Motion:  Greg HoytSecond:  Danny Meadows

To make the location of the GBA State Championship open to bidding.

 

Approved7-0
Motion:  Danny MeadowsSecond:  Danny Evans

To divide the State into three (3) competition regions, defined as follows:

North Georgia Region:  All of the northern part of Georgia from its boundaries on the North, West, and East down to a line formed by I-85 where it crosses the Georgia border with Alabama until it intersects I-285, then east on I-285 until it intersects I-20, then east along I-20 until it crosses Georgia’s border with South Carolina.

Middl


e Georgia Region:  All of the middle part of Georgia south of the North Georgia Region to a line formed by Ga State Road 39(c) from the Georgia/Alabama line east to Lumpkin, Ga, then east along Ga State Road 27 to Richland, Ga, then east along U.S. Hwy 280 until it intersects I-16, then east along I-16 until it intersects I-95, then north along I-95 until it crosses Georgia’s border with South Carolina.

South Georgia Region:  All of the southern part of Georgia south of the Middle Georgia Region to Georgia’s border with Florida.

 

Amendment:  Jim Sewell

To award double points at one contest in each competition region each year.

 

Approved7-0
Meeting adjourned

 

Georgia Barbecue Association
Board of Directors Meeting Minutes
June 13, 2015

 Called to order by Rick Godfrey

Attending:  Rick Godfrey, Alex Khoury, Danny Meadows, Lois Sebastian, and Jim Sewell.

Membership Present: None

Action: Vote:
Motion:  Danny MeadowsSecond:  Jim Sewell

To approve revisions to the sanctioning packet. 

 

Approved5-0
Motion:  Alex KhourySecond:  Danny Meadows

To designate the GBA’s premier contests for the 2015-2016 competition year as follows:

Regional Double-Points Contests:

·         North Georgia:  Walton County

·         Middle Georgia: Griffin

·         South Georgia:  Hazlehurst

GBA State Championship (regular points will be awarded):

·         Milledgeville

 

Approved5-0
Motion: Jim SewellSecond:  Danny Meadows

To authorize the expenditure of $3,800 to pay out places 2 through 10 in the 2015-2016 cook season Team of the Year competition.

Approved5-0
Meeting adjourned

 

 

Jan 22 2015

Board of Directors Minutes of Jan 17, 2015

Georgia Barbecue Association

Board of Directors Meeting Minutes

January 17, 2015

Jackson, Georgia

 

Called to order by Rick Godfrey

Attending:  Rick Godfrey, Alex Khoury, Danny Meadows, Greg Hoyt, Lois Sebastian, Jim Sewell, and Danny Evans.

Membership Present: Ed Vesely, Larry Greene, Chuck East, Bart Shipley, Carrie East, Julie Weprek, Cody Oakes, Ken Rose, Buddy Fletcher, Wayne Rosser, Connie Rosser, Peggy Grimes, Donnie Thurston, Lucy Sewell, Lonnie Smith, Harry Faircloth, Greg Sebastian, Scott Galt, David Carter, Jimmy Hogg, Dave Curran, Buster Davis

 

Action: Vote:
Motion:  Alex Khoury

Second:  Rick Godfrey

To approve the minutes from the August 2, 2014 Board meeting.

Approved

6-0

Motion:  Jim Sewell

Second:  Greg Hoyt

To edit the wording of the tie break procedure to improve clarity, as follows:

  • Compare the total score for TASTE. If tied, compare the number of 10’s in the criteria.
  • Compare the total score for TENDERNESS. If tied, compare the number of 10’s in the criteria.
  • Compare the total score for APPEARANCE. If tied, compare the number of 10’s in the criteria.
  • Compare the total score for OVERALL IMPRESSION. If tied, compare the number of 10’s in the criteria.
  • Flip a coin.
Approved

6-0

Motion:  Jim Sewell

Second:  Danny Meadows

To revise the Nomination/Election process as follows:

  • The Candidate Qualifying Period shall be from April 1 to April 15 of the year prior to the end of the current officers’ terms.
  • Any member in good standing may qualify to run for office by declaring their intent to run to the Chairman of the Board of Directors in writing by email or regular mail.
  • On or after April 16, the Chairman of the Board of Directors will announce the candidates for office to the membership via email and posting on the GBA’s website.
  • The voting period will be from June 1 to June 10.

Amendment: Jim Sewell

Second: Danny Meadows

To amend the motion as follows:

2)  Any member in good standing who has been a member of the GBA for at least one year prior to the Candidate Qualifying Period may qualify to run for office by declaring their intent to run to the Chairman of the Board of Directors in writing by email or regular mail.

Approved as amended

7-0

Motion:  Rick Godfrey

Second:  Greg Hoyt

To go into executive session

Approved

7-0

Motion:  Rick Godfrey

Second:  Greg Hoyt

To close executive session

Approved

7-0

Motion:  Rick Godfrey

Second:  Alex Khoury

To eliminate the position of Administrative Secretary.

Approved

7-0

Meeting adjourned

Dec 31 2014

GBA Board of Directors Meeting

logored

The GBA Board of Directors will meet on Saturday, January 17, 2015 at 10:00 am.  The meeting will be held at the fairgrounds in Jackson, GA .  The meeting is open to all GBA members in good standing.

Anyone who has an issue they would like to place before the board should contact Board Chairman Rick Godfrey to have the issue considered for the agenda.  The agenda for the meeting will be posted at least 24 hours prior to the meeting.

 

 

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