Georgia Barbecue Association
Board of Directors Meeting Agenda
January 4, 2014
Gray, Georgia
Category: Board of Directors Documents
Dec 29 2013
Board of Directors Meeting
The Georgia Barbecue Association (GBA) Board of Directors will meet on Saturday, January 4, 2014. The meeting will be held at Bradley Baptist Church 821 Monticello Hwy Gray Georgia 31032. The meeting will begin at noon. There will be a general session following by an executive session. The general session is open to all GBA members in good standing. The executive session will be a closed session for board members only. The agenda for the meeting is still be finalized & will be posted at least 24 hours in advance of the meeting.
Any GBA member may submit items to be considered for inclusion on the agenda. Also, members wishing to address the board must submit the request prior to the agenda being finalized. All agenda items or requests to address the board should be directed to Chairman Rick Godfrey at Rick.Godfrey2@ferguson.com .
Sep 08 2013
Board of Directors Meeting Minutes Sept 6, 2013
Georgia Barbecue Association
Board of Directors Meeting Minutes
September 6, 2013
Fort Valley, Georgia
Called to order by Rick Godfrey
Attending: Rick Godfrey, Danny Evans, Alex Khoury, Danny Meadows, Greg Hoyt, and Jim Sewell.
Membership Present: Harry Faircloth, Jimmy Nelms, Pam Nelms, Rebecca Hoyt, Kenneth McNiel, Cindy Lou McAnally
| Action: | Vote: |
| Motion: Rick Godfrey
Second: Danny Meadows To adopt the GBA Logo usage policy as presented |
Approved 6-0 Follow-up: Alex to prepare licensing agreement |
| Motion: Greg Hoyt
Second: Rick Godfrey To recognize a “Team of the Year” and a “Top 5” in each category with a small banner at the end of the year |
Approved 6-0 |
| Motion: Danny Meadows
Second: Danny Evans To hold a year-end awards banquet |
Approved 6-0 |
| Action: Alex Khoury
Adoption of Bylaws as previously amended |
No vote required |
| Motion: Greg Hoyt
Second: Alex Khoury To prohibit recording of Board Meetings |
Approved 4-2 |
| Motion: Danny Evans
Second: Rick Godfrey Not to fill board vacancy at this time |
Approved 4-1 1 abstention |
| Motion: Danny Meadows
Second: Danny Evans To require contests to pay down to 5th place Amendment: Jim Sewell Second: Alex Khoury To require contests to pay down to 5th place only if the contest has 25 or more teams |
Approved as amended 6-0 |
| Motion: Jim Sewell
Second: Alex Khoury To end requirement that judges fill out comment cards for scores of 8 |
Failed 0-6 |
| Motion: Greg Hoyt
Second: Danny Meadows To suspend the GBA Membership of the Pit Master of any team that fails to pay in full for their participation in a GBA sanctioned event until the Contest is made whole, including any fees, charges, or reasonable expenses incurred by the Contest in pursuit of what is owed |
Approved 6-0
|
| Motion: Danny Meadows
Second: Rick Godfrey To create a bylaws committee to consider and recommend changes to the GBA bylaws |
Approved 6-0 Greg Hoyt, Jim Sewell, Alex Khoury, and Danny Meadows to serve on the committee |
| Motion: Rick Godfrey
Second: Danny Meadows To create a membership committee to consider and recommend changes to GBA membership |
Approved 6-0 Rick Godfrey, Danny Evans, Danny Meadows, and Alex Khoury to serve on the committee |
| Motion: Greg Hoyt
Second: Jim Sewell To use rock, paper, scissors to break all ties currently broken by a coin toss |
Failed 2-3 1 abstention |
| Announcement: Danny Meadows
Budget correction |
No vote required |
| Announcement: Danny Meadows
Officers to track judge seating |
No vote required |
| Third-Party Business Proposal:
For GBA to sponsor online store |
Rejected |
| Third-Party Business Proposal:
For GBA to buy a booth at the Country Music Awards (cost $4,500) |
Rejected |
| Motion: Danny Evans
Second: Danny Meadows To adjourn the meeting |
Approved 6-0 |
Sep 05 2013
Board of Directors Agenda 9/6/2013
Georgia Barbecue Association
Board of Directors Meeting Agenda
September 6, 2013
Fort Valley, Georgia
- Call to Order………………………………………………………….Rick Godfrey
- Roll Call/Sign in………………………………………………………Alex Khoury
- Old Business
a. GBA Logo Policy
b. Web Site Advertising
c. Corporate Membership Details
d. Additional Banners for Category Winners
i. Motion to recognize TOY and “Top 5” in each category. (GH)
e. Year-End Banquet for Award Winners
i. Motion to have a Team of the Year Awards Banquet. (DM)
f. Adopt Bylaw Amendments
i. Motion to adopt Bylaws as amended last year. (AK)
j. Consideration of two proposals for the GBA. (DM) - New Business
a. Motions regarding recordings at Board meetings
i. To prohibit the recording of GBA Board Meetings. (GH)
ii. To allow Board secretary to record open portions of meetings to help prepare minutes. (DE)
b. Motion not to fill temporary Board vacancy at this time. (AK)|
c. Motion to require contests to pay down to 5 places. (__)
i. Proposed amendment to limit the applicability of this rule to contest with 25 or more teams. (by JS)
d. Motion to drop the comment card requirement for scores of 8. (JS)
e. Motion to adjust the 2013-2014 budget to reflect actual beginning balance and to correct various income and expense categories. (DM)
f. Motion to track the number of times judges are selected to judge. (DM)
g. Motion to suspend participation of the Pit Master of a team that fails to pay in full for participation in a GBA sanctioned event. (GH)
h. Motion to direct Lead Reps not to assign a seat to Judges who do not answer roll call in person at the Judges meeting. (GH)
i. Bylaw Revisions
i. Motion to create a Bylaws Committee to study and recommend revisions to Bylaws. (DM)
ii. Proposal/Motion to amend Article 4, Sec. 8 and Article 5, Sec. 9 of the Bylaws. (AK)
iii. Proposal/Motion to amend Articles 12, 13, and 14 of the Bylaws. (GH) - Adjorn Meeting………………………………………………………Rick Godfrey
Jul 11 2013
Board of Directors Meeting Minutes 6/29/2013
Georgia Barbecue Association
Board of Directors Meeting Minutes
June 29, 2013
Perry, Georgia
Called to order by Rick Godfrey
Attending: Rick Godfrey, Danny Evans, Alex Khoury, Danny Meadows, Greg Hoyt, Jimmy Nelms, and Harry Faircloth.
Membership Present: Buster Davis, Audrey Evans, Ed Vesley
| Action: | Vote: |
| Motion: |
To approve the 2013-2014 budget
Approved
7-0
Motion:
To reduce the mileage rate to 25¢ per mile.
Approved
7-0
Motion:
To change the dues structure to have only two tiers, Individual and Corporate effective for the 2013/14 Cook Year.
Motion Amended to include:
Dues already paid for the 2013/2014 Cook Year will be honored as paid.
Approved
7-0
Tabled for 2013/2014 for further consideration.
Motion:
To change the minimum payout at a Sanctioned GBA Contest to be $1,500.00 for Grand Champion and $500.00 for Reserve Grand Champion – to apply to all contest that have not already submitted sanctioning packets.
Approved
7-0
Motion:
To set the sanctioning fee for 1st time contests at $150.00. To set the sanctioning fee for all other contests at $400.00.
Approved
7-0
Motion:
To set the “Cooking for Fun” division sanctioning fee at ½ of the regular sanctioning fee and to require contests sanctioning a “Cooking for Fun” division to provide an additional hotel room for an extra scorer, if necessary as determined by the Lead Rep for the Contest.
Approved
7-0
Motion:
To amend the Bylaws to provide that candidates for officer positions can run for only one position per election.
Approved
7-0
Motion:
To post BOD meeting minutes and schedules on the GBA website
Approved
7-0
Motion:
To eliminate disqualification for pooling/puddling.
Failed
Not seconded
Motion:
To award participation points only upon the turn in of qualifying product.
Failed
5-2
Motion:
To establish a tie-breaker for the team of the year as follows:
1st Tie Breaker—Most participation points
2nd Tie Breaker—Most Grand Championships
3rd Tie Breaker—Most Reserve Championships
4th Tie Breaker—Most category wins.
Approved
7-0
Motion:
To require equal payouts in dual-sanctioned events.
Failed
4-3
Motion:
To require that GBA cook times are given priority at dual-sanctioned events.
Approved
7-0
Motion:
To adjourn the meeting.
Approved
7-0
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